What data are involved

Object of protection:

The object of protection are personal data. This means any information relating to an identified or identifiable natural person (hereinafter the “data subject”). This mainly includes information that enables us to draw conclusions about your identity (e.g. information such as name, postal address, e-mail address and telephone number).

How we obtain the data:

We collect and process the following personal data about you:

• Data you provide to us

We process personal data that you make available to us when you send them to us by e-mail or by other means of communication. These include:

• Signing up for our newsletter or using the contact form on our website: When you sign up for our newsletter, you provide the following data to us: last name, first name, gender, e-mail address, school/institute or company/other. When you contact us using our contact form, you provide the following data to us: last name, first name, e-mail address.

• In conjunction with the capitalization of research results: If you are a (potential) customer/supplier of PROvendis, you provide us with the data necessary to conduct business with us.

• In conjunction with the IP Academy and training through NRW Hochschul-IP: When you register for our IP Academy or sign up for training through NRW Hochschul-IP, you typically provide the following data to us: last name, first name, title, e-mail address, company, university/institute/organization, faculty/department, position, address, phone number, billing address, PROvendis customer/TransferAllianz e.V. member, NRW Hochschul-IP member. Click HERE for all information about processing your personal data in conjunction with attending training courses.

• Application processes: You can apply via e-mail for one of the job openings posted on the PROvendis website. Click HERE for all information about processing your personal data during the application process. 

• Data we collect from you

We also collect and process information about you when you interact or communicate with us. 

• Business contacts: To initiate business contacts for the exploitation of research results and to conduct our IP Academy, we search for potential interested parties for the special products. The following data are generally determined, processed and stored for this purpose: Surname, first name, e-mail address, research institution/company, company address.
• Website connection: In order to establish a connection to our website, your browser transfers certain data to the web server of our website. This is a technical necessity so that the information you access can be made available by the website. To enable this, the data stored and used include your IP address, the date and time of your request and the type of operating system.
• Cookies: Cookies are small text files that are stored on your computer or mobile device via your browser, for example to detect whether you visit websites repeatedly from the same device or browser. Your IP address is stored.
• Google Maps: To be able to use the functions of Google Maps it is necessary to store your IP address.
• Tracking Tools: Our website uses functions of various web analysis services from other companies such as Matomo Analytics. These generally store the IP address and the pages you visit on our website as well as the duration and time of your visit.

How we use the data

Exploitation of research results:

If you are a customer/supplier or potential customer/supplier of PROvendis, you provide us with the data necessary for the business relationship. We use these to provide you with our services and to carry them out. Additionally, we use the data for our own marketing and business development activities. This includes the transmission of technology offers, marketing communication or news of interest to you.

IP Academy/NRW Hochschul-IP:

On our website, you can electronically register for an IP Academy event or a training course through NRW Hochscul-IP. To ensure the secure transmission of your data, we use state-of-the-art encryption with SSL certificate during transfer. By clicking the “Send” button, you are agreeing to transmit to us the data entered in the input screen. We store your last name, first name, title, e-mail address, company, university/institute/organization, faculty/department, position, address, phone number, billing address, PROvendis customer/TransferAllianz e.V. member and/or NRW Hochschul-IP member in order to contact you, process your registration as best as possible, and notify you about other IP Academy events or training through NRW Hochschul-IP. This both allows us to offer you the service you expect from us and gives us the opportunity to continually improve (Art. 6 [1] [f] GDPR). Click HERE for all information about processing your personal data in conjunction with attending training courses.

Application processes:

You can apply via e-mail for one of the job openings posted on the PROvendis website. Click HERE for all information about processing your personal data during the application process.  

Contact form:

Our website has contact forms that can be used for electronic contact. To ensure a secure transmission of your data, we use a state-of-the-art encrypted connection with SSL certificate during the transmission. By clicking the “Send” button you agree to the transmission of the data entered in the input form to us. We store your name and e-mail address and any other information you provide in order to be able to contact you and answer your enquiry in the best possible way. This allows us to offer you the service you expect from us in this way, and also gives us the opportunity to continuously improve ourselves (Art. 6 (1) lit. f GDPR).

Newsletter subscription:

You have the option to subscribe to our free newsletter. The subscription is ordered using a double opt-in procedure. This is a recognized procedure which ensures that a person expressly consents to the corresponding contact measures. If you subscribe on the website, you will receive a confirmation link via e-mail. To document your consent, you then have to confirm this link. If you are no longer interested in receiving the newsletter subscription, you can unsubscribe at any time.

Website:

In order to establish a connection to our website, your browser sends certain data to our site’s web server. This is a technical necessity so that the information you request from our website can be provided. In order to make this possible, we store and use data such as your IP address, the date and time of your request, and your operating system for no more than 30 days. We reserve the right to store this data for a limited time for the purpose of pursuing our legitimate interests in order to initiate the tracing of personal data in the event of unauthorized access or an attempt being made through such access to intentionally damage us (Art. 6 [1] [f] GDPR). We will store or disclose this data without notifying you or asking your permission only for this and no other purpose.

Cookies:

Cookies are small text files that are stored on your computer or mobile device through your browser in order e.g., to recognize whether you repeatedly visit a website using the same device or browser. In general, we use cookies to analyze interest in our website and to improve user experience on our website. You can also generally access our website without cookies.

Cookies typically can be disabled or deleted with the help of tools that are included in most commercial browsers. The settings need to be configured separately for each individual browser you use. Different browsers offer different functions and options.

In order to use our website fully and conveniently, you should accept the cookies that make it possible to use certain functions or make their use more convenient. The table below shows you the purpose of the cookies we use and how long they are stored on your device:

The text on our cookie banner informs you of the use of these cookies when you visit our website and you accept them by clicking on the "I agree" button.

Types of cookies:

In order to outline the most common types of cookies to you in more detail, we have explained them below for your understanding:

1. Session cookies:

Session cookies allow users and the changes they have made to a website to be recognized. They allow the website to track the user's movements across individual pages so that information that has already been entered/saved does not have to be entered/saved again. An example of this are shopping baskets in webshops. The session cookie stores the selected products in the shopping basket so that it contains the correct items when paying at the checkout. Session cookies are deleted when you log out or automatically lose their validity as soon as the session has expired.

2. Permanent or persistent cookies:

A permanent or persistent cookie stores the user's information and settings on the user's computer for the period of time specified in the expiry date. This results in faster and more convenient access, as you do not have to adjust language settings again or re-enter login data, for example. The cookie is automatically deleted at the end of the storage period.

3. Third-party cookies:

Third-party cookies usually have no influence on the use of the site, as they do not originate from the operator of the website. For example, they serve the purpose of collecting information for advertising, custom content and web statistics and passing it on to the respective third-party provider.

4. Tracking cookies:

Tracking cookies are special text files that make it possible to collect data about the behavior of the Internet user. This is intended to provide information about the user's main interests, for example in order to be able to place precisely tailored advertising offers. Tracking cookies are therefore set not only when you log in, but automatically when you visit the website.

The aforementioned exemplary presentation of the most common forms of cookies is intended to provide you with a general overview of this form of collection. These explanations do not claim to be complete. As a result of technical IT development, it can be assumed that other types of cookies will be developed over time. Please check our Privacy Policy for current changes at regular intervals before using our website.

Tracking Tools:

Our website uses functions from various web analysis services provided by other companies, such as Matomo Analytics. What specific services we use and what data is analyzed are explained below:

Use of Matomo Analytics

Our website uses Matomo Analytics, an open source web analysis service. Matomo Analytics uses your device fingerprint to analyze the usage behavior of our website visitors. The device fingerprint stores information that Matomo recognizes as a unique "fingerprint" the next time you visit our website.  It stores the following information:

• Location info (continent, country, city, browser language)
• Device (type, model, screen resolution)
• Software (operating system, browser, browser plugins)
• (anonymized) IP address
• Times of server request
• Links from other websites (referrer)

Your data is immediately anonymized during this process and randomly changed every 24 hours, so that you as a user remain anonymous to us. The information used for the purpose of website optimization is stored on our webserver. We only perform this type of analysis if you have previously consented to the processing pursuant to Art. 6 (1) a DSGVO. You can revoke your consent at any time with effect for the future via our Consent Manager.

Videos (YouTube):

We use a YouTube plug-in to embed videos and make our website attractive and informative.

If you visit one of our pages with a YouTube plug-in, a direct connection to YouTube’s servers is typically established. However, we do not employ a two-click solution on our website to prevent this from occurring. All of our videos are embedded on our pages in such a way that cookies must be placed first (which permit, e.g., your IP address to be sent to YouTube) when you actively click on the video and give your consent. If you do not do this, no data will be sent to YouTube during your visit to our website. This means the use and associated disclosure of your data is voluntary. What information YouTube specifically processes is explained further below.

Your personal data is processed on the basis of your given consent pursuant to Art. 6 (1) (a) GDPR. Your consent is voluntary, and you can withdraw it at any time, at no cost, and for any or no reason (the easiest way to do this is to delete the cookies in your browser and then return to the page). All additional information on your right to object is at the end of this Data Protection Notice.

YouTube is operated by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

YouTube uses cookies to collect information about the visitors to its website. YouTube uses them, e.g., to record video statistics, to prevent and investigate fraud, and to improve user experience. They can also be used to establish a connection with the Google DoubleClick network. Starting a YouTube video could initiate other data processing operations. We have no influence over this.

If you have a YouTube account and are logged in to it at the time you access our website, you allow YouTube to map your surfing habits directly to your personal YouTube profile. You can prevent this by logging out of your YouTube account.

You can find more information on data protection at YouTube at: https://policies.google.com/privacy

Further general Information

Changes to this Privacy Policy

We check the Privacy Policy at regular intervals for compliance with legal provisions, court rulings, the statements of the supervisory authorities as well as for alignment with emerging trends and the development of the technical state-of-the-art. We therefore reserve the right to make changes to the Privacy Policy in order to adapt it to new legal provisions on data protection and other changes in the factual or legal situation. Therefore, please always inform yourself when you start using our website about the Privacy Policy valid at that time.

Who is responsible for data processing (“controller”)? (Art. 13 (1) lit a, b GDPR)

PROvendis GmbH is responsible for data processing on our website. You can find the contact details in the legal information: https://provendis.info/metaseiten/impressum/rechtliches/
Our data protection officer
Dipl.-Ing. Thorsten Werning (conceptec GmbH, Zeppelinstr. 321, D-45470 Mülheim an der Ruhr)
can be contacted at the address:

PROvendis GmbH
To the data protection officer
Schlossstrasse 11-15
D-45468 Mülheim an der Ruhr
E-mail: datenschutz@provendis.info  
Tel.: +49 208 9410521

Who receives your personal data? (Art. 13 (1) lit. e, f GDPR)

We treat your personal data confidentially and do not pass them on to third parties, unless you have given your consent or the provision is based on a legal or contractual obligation. In rare cases we commission processors with the processing of your personal data. This is done in accordance with Art. 28 GDPR and on the basis of an order data processing contract.

How long are the data stored? (Art. 13 (2) lit. a GDPR)

Legislature has specified numerous storage obligations and periods.

In principle, we only store your data for as long as required by law.

After expiry of these periods, the corresponding data are routinely deleted, as long as they are no longer required for the fulfilment of the contract. Data that we process on the basis of your consent will be stored until revoked or as long as the data are required. We store data that we process on the basis of a legitimate interest for as long as the legitimate interest exists.

Commercial or financial data of a completed financial year will be deleted after a further ten years in accordance with the legal regulations, unless longer retention periods are prescribed or required for legitimate reasons. If data are not subject to specific retention periods, they are deleted when the purposes for which they are processed cease to apply.

For what purposes and on what legal basis do we process your personal data? (Art. 13 (1) lit. c, d GDPR)

We have already explained the purposes and legal bases of data processing. In addition, the following generally applies: If necessary, we process your data to safeguard legitimate interests of ourselves or third parties pursuant to Art. 6 (1) lit. f GDPR, for example for the assertion of legal claims and defense in legal disputes or to guarantee IT operation and security.

If we have a legitimate interest or have received your written consent to process your personal data, we process your data for the purposes of external communication and marketing on the basis of Art. 6 (1) lit a or f GDPR. You have the right to revoke your consent at any time.

In order to comply with legal requirements, we may or must, if necessary, process your data and pass it on to third parties (pursuant to Art. 6 (1) lit. c GDPR).

We do not use your data in any way for automated decision making or profiling.

We also use cookies to provide you with an improved service when using our website and to make the use of this website easier for you (Art. 6 (1) lit. f GDPR).

Your rights

What are your rights and obligations? (Art. 13 (2) lit. b, c, d, e GDPR)

Every data subject has the following rights:

• Pursuant to Art. 15 GDPR you have the right of access. This means that you have the right to request confirmation as to whether we are processing personal data relating to you.
• Pursuant to Art. 16 GDPR you have the right to rectification. This means that you can ask us to rectify any incorrect personal data concerning you.
• Pursuant to Art. 17 GDPR you have the right to erasure (“right to be forgotten”). This means that you can demand that we erase personal data concerning you immediately - unless we cannot erase your data, e.g. because we have to observe legal storage obligations.
• Pursuant to Art. 18 GDPR you have the right to restriction of processing. This means that we are no longer allowed to process your personal data in practice, apart from storing them.
• Pursuant to Art. 20 GDPR you have the right to data portability. This means that you have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format and to transfer these data to another controller.
• Pursuant to Art. 7 (3) GDPR you have the right to withdraw your consent with effect for the future at any time.
• Pursuant to Art. 13 GDPR you have a right to lodge a complaint with the competent supervisory authority. 

Furthermore, you have the right to object, which we will explain in more detail at the end of this Privacy Policy.

If you wish to exercise your rights, please contact our data protection officer (for contact details please see ‘Contact’)

Contact

Our data protection officer
Dipl.-Ing. Thorsten Werning (conceptec GmbH, Zeppelinstr. 321, D-45470 Mülheim an der Ruhr)

can be contacted at the address:

PROvendis GmbH
To the data protection officer
Schloßstrasse 11-15
D-45468 Mülheim an der Ruhr
E-mail: datenschutz@provendis.info
Tel.: +49 208 9410521

Competent supervisory authority:
Landesbeauftragte für Datenschutz
Nordrhein-Westfalen
Street address: Kavalleriestr. 2-4, D-40213 Düsseldorf
Postal address: 2200444, D-40213 Düsseldorf
Tel.: +49 (0) 211 38424 -0
E-mail address: poststelle@ldi.nrw.de

Right to object

Information on your right to object in accordance with Art. 21 General Data Protection Regulation (GDPR)

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Art. 6 (1) lit. f GDPR (processing based on weighing of interests); this also applies to any profiling based on these provisions pursuant to Art. 4 (4) GDPR.

In the event of an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or if the processing is required for the establishment, exercise or defense of legal claims.

Please send your objection in writing (by e-mail or by post) to our data protection officer (see above for contact details).